Privacy Policy

The following Privacy Policy explains who we are, for what purposes we process your personal data, how we process it, to whom we may entrust or disclose it, where your data may be transferred, and what rights you have in this regard.

Who We Are

Apeople Poland, based at Nowa 6, 05-500 Stara Iwiczna, is the data controller in the sense of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR). Our priority is the protection of privacy and the security of processed personal data.

What Data We Process

We process the following categories of personal data:

  • Contact details (e.g., first name, last name, email address)
  • Professional data (e.g., CV, work experience)

Principles Concerning the Protection of Personal Data

In processing your personal data, we comply with the legal provisions on data protection. We make every effort to ensure that data is protected against loss, destruction, disclosure, unauthorized access, or improper use.

Why We Process Your Data

We will process your personal data for recruitment purposes, i.e., in the process of searching for suitable candidates for internal employment or recommending them to our clients, for payroll and personnel management purposes, and for accounting purposes. We will also use your data for marketing purposes, including informing you about the latest job offers.

How We Process Your Data

We search our candidate database and analyze their profiles to find suitable candidates for positions we are recruiting for internally or for our clients. We use the personal data of candidates or suppliers also for administrative purposes, e.g., we prepare specifications of recruitment services provided, issue VAT invoices, etc.

We contact candidates in matters related to the services we provide: we inform about interesting job offers, ask for further information about themselves, and pass on candidates’ data to clients.

We send marketing information, e.g., information about promotions and interesting events that might interest them, to candidates, employees, clients, and other interested parties who consent to it.

We handle payroll and personnel management. We fulfill obligations related to the employment service of permanent and temporary employees, including in the area of occupational safety and health and occupational medicine.

We monitor the quality of our services because we want it to be the best. We fulfill obligations imposed by law. In some cases, we may be required to store candidate data, e.g., expressed consents, to demonstrate the legality of our actions based on these consents, or to protect against possible claims.

On What Basis We Process Your Data

We process personal data:

  • based on consent to the processing of personal data given in writing or electronically, i.e., based on Article 6(1)(a) of the GDPR (e.g., when applying for a job or ordering industry reports), or
  • because it is necessary to take actions preceding the conclusion of a contract (also an employment contract or a civil law contract) or to perform a contract (i.e., based on Article 6(1)(b) of the GDPR), at your request – in this case, providing information is not mandatory, but is necessary for the contract to be concluded and performed, or
  • because it is necessary to fulfill a legal obligation incumbent on Apeople Poland, i.e., Article 6(1)(c) of the GDPR (e.g., resulting from the Labor Code or health and safety regulations, or when your data must be transferred to the Police or courts), or
  • because processing is necessary to achieve purposes resulting from legally justified interests pursued by Apeople Poland, i.e., based on Article 6(1)(f) of the GDPR, such as direct marketing of own products or services or pursuing claims arising from business activities.

Where We Process Your Data

Data may be processed in the offices and IT systems of Apeople Poland, as well as at our suppliers, representatives, and clients (as per the above information).

How Long We Store Your Data

The period for which we store your data depends on whether we have provided you with one of our services (recruitment, temporary work), whether you are our client, supplier, or whether you have submitted an application, complaint, or inquiry to us. Your personal data will not be stored for a period longer than required by law. For example, the law requires that employment data be stored for 50 years or 10 years (depending on when you were employed), and tax data for 5 years. Information about a candidate collected in the recruitment process is available in our database for a maximum of 2 years from the date of their entry into the database if you have consented to future recruitment processes. Personal data may be stored for 3 years for defense against claims in the case of clients.

Every natural person whose data we process can exercise their rights under the GDPR as described below.

Here’s the continuation of the translation, starting from the section on your rights related to the processing of your data:

What Rights You Have Regarding the Processing of Your Data by Us

You have the following rights related to the processing of personal data:

  1. The right to withdraw consent for data processing.
  2. The right to access your personal data.
  3. The right to request rectification of your personal data.
  4. The right to request the deletion of your personal data.
  5. The right to request the restriction of processing of your personal data.
  6. The right to object to the processing of your data due to your particular situation – in cases where we process your data based on our legitimate interest.
  7. The right to data portability, i.e., the right to receive your personal data from us in a structured, commonly used, machine-readable format. You can transfer these data to another data controller or request us to transfer your data to another controller. However, we will do so only if such transfer is technically feasible. The right to data portability applies only to those data that we process based on a contract with you or based on your consent.
  8. The right to lodge a complaint with a supervisory authority. You also have the right to lodge a complaint with the supervisory authority responsible for personal data protection, i.e., the President of the Personal Data Protection Office.

How We Ensure the Security of Your Data

We have implemented a number of solutions to ensure the security of your data. For example, we use firewalls, continuously monitor our IT systems, and adhere to security procedures. We make every effort to ensure that your personal data is properly secured in our systems.